Part Two of the F.I.X. Approach to Salvaging Category and Space Managment
Instant Planogram Access, Part of the F.I.X. approach to salvaging Category-Space Management.
In our last blog we outlined a process, based on documenting the causes for the gaps between the plan for the shelf, and the actual shelf, for salvaging the current approach to category-space management. We also covered the first element in the salvage process. We said:
Our recommendations for salvaging the current category management/ shelf management model contains three process improvements.
We call the approach the F.I.X. process:
F.I.X. stands for
• Fresh Start to the store POG
• Instant access for all parties who need to comply
• X-refer (cross refer any changes that are planned for the pog with the shelf status.)
Today let’s deal with the second element of the F.I.X. process, providing instant access to the planograms for all parties who need to comply. In the newly released study, Optimizing the Value of Integrated DSD, from the GMA DSD committee one of the surprising findings was how difficult it was for trading partners to gain access to what was believed to be the current and store planograms. The report indicates that access was unavailable for the store resources charged with maintaining those planograms at the shelf over 40% of the time!
Having easy to use, perhaps even picture based, POGs available to anyone working a store shelf section is a critical step in creating an expectation that the shelf will be maintained as the trading partners have agreed. If they cannot see and understand what the plan is, they cannot execute the shelf. Seems obvious but in conducting the GMA study, we ran into a number of cases where even headquarters staff had trouble laying their hands on what they believed to be the current, agreed upon planograms for a particular store. In one case we were told by a retailer that they “thought they had some PDF files showing the plan but they were about 5 years old.”
This issue is clearly costly to both trading partners. At the very least they cost:
• Sales for the items which are not treated as they should have been in the plan
• Sales for the items introduced but not in the plan (therefore there is not plan for them)
• Sales for a category sub-optimized on the fly by personnel who do not have the expertise or data on hand to effectively deal with introducing products, deleting products or changing facings or shelf positions, based on whatever criteria they use in the absence of an available plan
• The labor costs involved in constantly adjusting space and assortment, from the conditions encountered upon arrival at store. In many cases these adjustments are redone by the next person addressing the shelf.
• Ongoing credibility gap between the field and HQ on the plan vs. execution issues.
• Ongoing inability to be able to effectively measure the impact that plans are having on sales.
Recommendations:
The retailer needs to keep up-to-date planograms available right in each section. That way stockers, brokers and others can readily refer to the set as it is meant to be.
Reading the pogs if they ARE available.
Not only do the planograms need to be easily available, they need to be readable. I was in my local superstore the other day, which is being transformed into an even bigger superstore. There were extra personnel wondering around trying to finish some of the aisle to aisle and within aisle changeouts. It was pretty obvious that the plain text POGs were pretty cryptic for even experienced folks to interpret, and harder still for the unskilled. Up to date product pictures would have helped this.
None of this is easy, but perhaps most difficult of all is trying to match a fully filled section with a planograms and determine what is set according to the plan, what things are missing and what things are on the shelf but not in the plan. The human eye-brain combination is not really built to generate this comparison, at least according to the Harvard Visual Attention Lab. However, between this process and the use of ShelfSnap understanding compliance, and fixing it are well within reach for the first time.
We will describe the third leg of this stool in an upcoming blog. It will describe cross-referring agreed upon changes and keeping the planograms up to date so that all parties can agree on when something is not in compliance.



